Moving Beyond Spreadsheet-Based Training Records

Spreadsheets have their place.

They're inexpensive, flexible and easy to start with.

That's why so many organizations begin their training programs with them.

The problem comes when the operation grows.

The spreadsheet starts simple

You might begin with:

Simple.

Then the operation grows.

Soon you're tracking:

• Multiple employees
• Multiple training requirements
• Multiple supervisors
• Multiple sites
• Certifications
• Assessments
• Competencies
• Expirations
• Documents
• Contractors

The spreadsheet becomes increasingly difficult to manage.

Information becomes fragmented

Eventually, organizations may have:

Now the question isn't:

It's:

Version control becomes difficult

What happens when the person responsible for the spreadsheet leaves the company?

These aren't technology problems.

They're information-management problems.

• Who has the current spreadsheet?
• Which version is accurate?
• Who changed it?
• When was it changed?

Centralization changes the equation

A centralized platform can bring relevant information together.

Instead of maintaining separate records across multiple locations, an organization can establish a common system for its employee training and competency information.

This can improve:

• Accessibility
• Visibility
• Consistency
• Reporting
• Accountability
• Record management

The goal isn't to eliminate spreadsheets overnight

Moving away from spreadsheets doesn't have to happen all at once.

Organizations can identify their most important information first and gradually establish a centralized system.

The important thing is creating a system that can become the source of truth.

The DriftCore approach

DriftCore was designed around a simple idea:

Critical workforce information shouldn't be scattered across disconnected systems.

By bringing employee, training, competency and related records together, DriftCore gives organizations a more structured way to manage the information behind their workforce.